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Adcroft House
15 Roath Road
Portishead
Bristol
North Somerset
BS20 6AW

Tenants

A guide to our professional services

TENANT APPLICATION FORM

The prospective tenant will be required to complete full details of personal circumstances together with a request to provide bank, employment, personal and previous landlord references.

On agreeing to rent a property an Administration fee is payable plus a Holding Deposit (which will then be transferred over to the Security Deposit on move in day).

AST AGREEMENT

The agreement to be signed will be an Assured Shorthold Tenancy in which a Landlord must grant a tenancy for a minimum of 6 months after this initial period the tenant may give one months' notice to the Landlord and the Landlord need give two months' notice to the Tenant to terminate the agreement.

Subject to all references being accepted as satisfactory, occupation of the property can start to take place subject to the signing of the tenancy agreement. The tenant will be given the opportunity of reading and understanding the agreement prior to signature.

DEPOSIT

On signing the tenancy agreement the Landlord/Letting Agent will be required to collect a security deposit (one month's rent) plus £100 (holding deposit) to be held against possible damage caused during the term of the agreement. This will be returned, without interest, at the end of the tenancy subject to everything being left in a satisfactory condition. This deposit is held in a secure Client account. PLEASE SEE OUR LATEST NEWS REGARDING DEPOSIT PROTECTION SCHEMES.

One month's rent will also be collected in advance.

The initial payment must be made by BUILDING SOCIETY CHEQUE, BANKERS DRAFT or CASH all of which have to be cleared funds. (Personal cheques will also have to be cleared before a tenancy can be taken up - this can take much longer for clearance of funds.)

Following rental payments must be made by Standing Order through the tenant's bank and is due on a per calendar month from the date of occupation.

INVENTORY

An inventory will be taken by the Landlord/Letting Agent detailing all contents of the property. It is the responsibility of the tenant to ensure that this is accurate before signing. It is a legal document and gives the tenant the responsibility of looking after all items listed upon it. A copy of the inventory will be available for the tenant to keep. Should the tenant damage, break or not clean the property at the end of a tenancy the Landlord will deduct from the security deposit anything that needs to be put right (fair wear and tear will be taken into consideration).

UTILITY BILLS

All utilities must be informed of your intended move and these are the responsibility of the tenant to pay, (gas, electricity, water, telephone, tv licence and council tax) About Houses will inform these utility companies of the intended date to move in but the tenant also has the responsibility of confirming these arrangements.

PROPERTY INSPECTIONS

Any queries or problems encountered during the term of the agreement should be directed to the Landlord/Letting Agent as soon as possible. However, About Houses will carry out property visits on a regular basis. The tenant will be given notice in writing and a mutually acceptable appointment will be made. If it is not possible for the tenant to be available then the spare key held by the Letting Agent will be used. The tenant may also be asked to allow access to the Letting Agent for the purpose of any property maintenance or repairs to the property if they are required which is the responsibility of the Landlord. Apart from these formal property inspections and maintenance inspections the Landlord/Letting Agent will not over disturb the tenant or breach the legal entitlement of quiet enjoyment of the property during the tenancy.

CONTENTS INSURANCE

The tenant is responsible for the insurance of his own contents brought into the property with regard to furnishings and personal effects.

KEYS

About Houses will hold 1 full set of keys (all doors, windows, padlocks, garages etc). A set of keys will also be provided for each adult tenant if requested.

SAFETY

The following safety requirements are the responsibility of the Landlord and are as follows:

Gas Appliances Gas Safety (Installation & Use) Regulations 1998. There are requirements relating to the installation and use of gas appliances., all gas appliances in tenanted premises must be checked for safety at intervals of not more than 12 months, by a CORGI registered gas engineer, and a safety certificate issued. Records must be kept of the dates of inspections, of defects identified, and of any remedial action taken.

Electrical Appliances and Equipment Under the Electrical Equipment (Safety) Regulations 1994, the Plugs & Sockets etc. (Safety) Regulations 1994 and some other regulations, electrical installations and equipment in tenanted premises must be safe. Although (unlike gas) no safety certificate is legally required, and therefore it may be adequate to perform a visual check of electrical equipment, fittings and leads, it is recommended that a qualified electrician be engaged for this purpose.

Furniture and Furnishings The Furniture and Furnishings (Fire) (Safety) Regulations 1988 (amended 1989, 1993 & 1996) provide that specified items supplied in the course of letting property must meet minimum fire resistant standards. The regulations apply to all upholstered furniture, and beds, headboards and mattresses, sofa beds, futons and other convertibles, nursery furniture, garden furniture suitable for use in a dwelling, scatter cushions, pillows, and non-original covers for furniture. They do not apply to antique furniture or furniture made before 1950, bed clothes including duvets, loose covers for mattresses, pillowcases, curtains, carpets or sleeping bags. Therefore all relevant items as above must be checked for compliance, and non-compliant items removed from the premises. In practice, most (but not all) items that comply must have a suitable permanent label attached. Items purchased since 1.3.90 from a reputable supplier are also likely to comply.

General Product Safety The General Product Safety Regulations 1994 specify that any product supplied in the course of a commercial activity must be safe. In the case of letting, this would include both the structure of the building and its contents. Recommended action is to check for obvious danger signs - leaning walls, broken glass, sharp edges etc., and also to leave operating manuals or other written instructions about high risk items, such as hot surfaces, electric lawnmowers, etc. for the tenant.

SUMMARY OF FEE'S TO TENANTS


Payable on booking property
Administration Fee (payable upon application) £225.00
Administration Fee includes 1 reference/credit check, further checks on joint tenants are charged at £75.00) each
Holding Deposit (to be carried into Security Deposit) £100.00

The administration fee is not refundable
The holding deposit is refundable in full only in the following circumstances:
1. The offer is not accepted by the Landlord
2. The Landlord does not agree to any special conditions as requested in writing from prospective tenant/s
3. If within 48 hours the prospective tenant/s withdraw their offer and referencing has not commenced
4. The Landlord withdraws the property
5. If the Landlord decides that the reference replies are unsatisfactory

Payable on acceptance

Security Deposit equivalent to one months' rent (cleared funds) 1st months' rent in advance (cleared funds)

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